The records an HVAC company must already keep

Name: The records an HVAC company must already keep
Creator: Sell HVAC Data to AI
Published: 2026-10-31
License: https://sellhvacdatatoai.com/terms

8 of 13 record-keeping rules read for HVAC work set a fixed number of years, newest read 31 October 2026.

8 of 13 rules Rules that set a fixed period share of the rules we read in their own texts, 31 Oct 2026

8 of 13 What record it requires: refrigerant recovery, leak inspection, repair or disposal records the leading answer of 4

5 of 13 Who must keep it: the technician or the servicing company the leading answer of 4

12 of 13 What the rule says, in its words: stated the rules that put it in writing in their texts, each quoted below

13 Texts checked 14 named sources; every answer is dated and hashed

How long it is kept

a fixed number of years8 rules
not stated4 rules
until the next check, or the life of the equipment1 rule

13 rules, each counted once; where a rule's texts contradict each other it counts as "varies".

Counts

Row	Value
a fixed number of years	8 rules
not stated	4 rules
until the next check, or the life of the equipment	1 rule

What record it requires

refrigerant recovery, leak inspection, repair or disposal records8 rules
payroll, tax or company accounting records3 rules
gas appliance safety check records1 rule
technician certification records1 rule

Across 13 rules, a single answer each.

Counts

Row	Value
refrigerant recovery, leak inspection, repair or disposal records	8 rules
payroll, tax or company accounting records	3 rules
gas appliance safety check records	1 rule
technician certification records	1 rule

Who must keep it

the technician or the servicing company5 rules
not stated3 rules
the owner or operator of the equipment or building3 rules
the employer or the company itself2 rules

Across 13 rules, a single answer each.

Counts

Row	Value
the technician or the servicing company	5 rules
not stated	3 rules
the owner or operator of the equipment or building	3 rules
the employer or the company itself	2 rules

What the rule says, in its words

stated12 rules
not stated1 rule

Across 13 rules, a single answer each.

Counts

Row	Value
stated	12 rules
not stated	1 rule

All the answers, rule by rule

Each row is one rule. Click an answer to see the sentence behind it, quoted from the text with the date we read it. Where it says "not stated", the text we read is silent on that question.

Rule	What record it requires	Who must keep it	How long it is kept	What the rule says, in its words
29 CFR 516.2	payroll, tax or company accounting records Every employer shall maintain and preserve payroll or other records containing the following information and data with respect to each employee 29 CFR 516.2 Employees subject to minimum wage or overtime provisions	the employer or the company itself Every employer shall maintain and preserve payroll or other records 29 CFR 516.2 Employees subject to minimum wage or overtime provisions	not stated Not addressed in 29 CFR 516.2 Employees subject to minimum wage or overtime provisions	Every employer shall maintain and preserve payroll or other records containing the… Every employer shall maintain and preserve payroll or other records containing the following information and data with respect to each employee to whom section 6 or both sections 6 and 7(a) of the Act apply: 29 CFR 516.2 Employees subject to minimum wage or overtime provisions
40 CFR 82.155(c)	refrigerant recovery, leak inspection, repair or disposal records The final processor of a small appliance, MVAC, or MVAC-like appliance must keep a copy of all the signed statements or contracts obtained under paragraph (b)(2) of this section on site 40 CFR 82.155 Safe disposal of small appliances, MVAC and MVAC-like appliances	not stated Not addressed in 40 CFR 82.155 Safe disposal of small appliances, MVAC and MVAC-like appliances	a fixed number of years in hard copy or in electronic format, for three years. 40 CFR 82.155 Safe disposal of small appliances, MVAC and MVAC-like appliances	The final processor of a small appliance, MVAC, or MVAC-like appliance must keep a copy… The final processor of a small appliance, MVAC, or MVAC-like appliance must keep a copy of all the signed statements or contracts obtained under paragraph (b)(2) of this section on site, in hard copy or in electronic format, for three years. 40 CFR 82.155 Safe disposal of small appliances, MVAC and MVAC-like appliances
40 CFR 82.156(a)(3)	refrigerant recovery, leak inspection, repair or disposal records technicians evacuating refrigerant from appliances with a full charge of more than 5 and less than 50 pounds of refrigerant for purposes of disposal of that appliance must keep records documenting the following for three years 40 CFR 82.156 Proper evacuation of refrigerant from appliances	the technician or the servicing company technicians evacuating refrigerant from appliances with a full charge of more than 5 and less than 50 pounds of refrigerant for purposes of disposal of that appliance must keep records 40 CFR 82.156 Proper evacuation of refrigerant from appliances	a fixed number of years must keep records documenting the following for three years 40 CFR 82.156 Proper evacuation of refrigerant from appliances	As of January 1, 2018, technicians evacuating refrigerant from appliances with a full… As of January 1, 2018, technicians evacuating refrigerant from appliances with a full charge of more than 5 and less than 50 pounds of refrigerant for purposes of disposal of that appliance must keep records documenting the following for three years: 40 CFR 82.156 Proper evacuation of refrigerant from appliances
40 CFR 82.157(l)	refrigerant recovery, leak inspection, repair or disposal records Owners or operators must keep records of leak inspections that include the date of inspection, the method(s) used to conduct the leak inspection 40 CFR 82.157 Appliance maintenance and leak repair	the owner or operator of the equipment or building Owners or operators must keep records of leak inspections 40 CFR 82.157 Appliance maintenance and leak repair	a fixed number of years All records identified in this paragraph must be kept for at least three years in electronic or paper format, unless otherwise specified. 40 CFR 82.157 Appliance maintenance and leak repair	Owners or operators must determine the full charge of all appliances with 50 or more… Owners or operators must determine the full charge of all appliances with 50 or more pounds of refrigerant and maintain the following information for each appliance until three years after the appliance is retired: 40 CFR 82.157 Appliance maintenance and leak repair
40 CFR 82.161	technician certification records Technicians certified under this section must keep a copy of their certificate at their place of business. 40 CFR 82.161 Technician certification	the technician or the servicing company Technicians must maintain a copy of their certificate until three years after no longer operating as a technician. 40 CFR 82.161 Technician certification	a fixed number of years Technicians must maintain a copy of their certificate until three years after no longer operating as a technician. 40 CFR 82.161 Technician certification	Technicians certified under this section must keep a copy of their certificate at their… Technicians certified under this section must keep a copy of their certificate at their place of business. 40 CFR 82.161 Technician certification
40 CFR 84 subpart C	refrigerant recovery, leak inspection, repair or disposal records Owners or operators must keep records of leak inspections that include the date of inspection, the method(s) used to conduct the leak inspection 40 CFR 84 subpart C Management of Regulated Substances	the owner or operator of the equipment or building owners or operators must determine the full charge of all refrigerant-containing appliances with 15 or more pounds of refrigerant 40 CFR 84 subpart C Management of Regulated Substances	a fixed number of years All records identified in this paragraph must be kept for at least three years in electronic or paper format, unless otherwise specified. 40 CFR 84 subpart C Management of Regulated Substances	All records identified in this paragraph must be kept for at least three years in… All records identified in this paragraph must be kept for at least three years in electronic or paper format, unless otherwise specified. 40 CFR 84 subpart C Management of Regulated Substances
Companies Act accounting records (GOV.UK)	payroll, tax or company accounting records You must keep accounting records that include: Running a limited company: company and accounting records	the employer or the company itself You can be fined £3,000 by HMRC or disqualified as a company director if you do not keep accounting records. Running a limited company: company and accounting records	a fixed number of years You must keep records for 6 years from the end of the last company financial year they relate to, or longer if: Running a limited company: company and accounting records	You must keep records for 6 years from the end of the last company financial year they… You must keep records for 6 years from the end of the last company financial year they relate to, or longer if: Running a limited company: company and accounting records
EPA leak repair requirements	refrigerant recovery, leak inspection, repair or disposal records Owners or operators of appliances that exceed the trigger rate must conduct initial and follow-up verification tests at the conclusion of any repair efforts. EPA Stationary Refrigeration Leak Repair Requirements	the owner or operator of the equipment or building Owners or operators of appliances that exceed the trigger rate must conduct initial and follow-up verification tests EPA Stationary Refrigeration Leak Repair Requirements	not stated Not addressed in EPA Stationary Refrigeration Leak Repair Requirements	not stated Not addressed in EPA Stationary Refrigeration Leak Repair Requirements
EPA Section 608 recordkeeping	refrigerant recovery, leak inspection, repair or disposal records Technicians disposing of appliances containing between 5 and 50 pounds of refrigerant must keep records of the disposal. EPA Recordkeeping and Reporting Requirements for Stationary Refrigeration	the technician or the servicing company Technicians disposing of appliances containing between 5 and 50 pounds of refrigerant must keep records of the disposal. EPA Recordkeeping and Reporting Requirements for Stationary Refrigeration	not stated Not addressed in EPA Recordkeeping and Reporting Requirements for Stationary Refrigeration	These are typically field-installed appliances such as residential AC split systems. These are typically field-installed appliances such as residential AC split systems. EPA Recordkeeping and Reporting Requirements for Stationary Refrigeration
F-gas Regulation article 6	refrigerant recovery, leak inspection, repair or disposal records undertakings carrying out the activities referred to in point (e) of paragraph 1 for operators shall keep copies of the records referred to in paragraph 1 for at least five years. Regulation (EU) No 517/2014 (as retained) article 6	the technician or the servicing company undertakings carrying out the activities referred to in point (e) of paragraph 1 for operators shall keep copies of the records Regulation (EU) No 517/2014 (as retained) article 6	a fixed number of years the operators referred to in paragraph 1 shall keep the records referred to in that paragraph for at least five years; Regulation (EU) No 517/2014 (as retained) article 6	undertakings carrying out the activities referred to in point (e) of paragraph 1 for… undertakings carrying out the activities referred to in point (e) of paragraph 1 for operators shall keep copies of the records referred to in paragraph 1 for at least five years. Regulation (EU) No 517/2014 (as retained) article 6
Gas Safety Regulations 1998 reg 36	gas appliance safety check records ensure that a record in respect of any appliance or flue so checked is made and retained Gas Safety (Installation and Use) Regulations 1998 regulation 36	not stated Not addressed in Gas Safety (Installation and Use) Regulations 1998 regulation 36	until the next check, or the life of the equipment until there have been two further checks of the appliance or flue under this paragraph Gas Safety (Installation and Use) Regulations 1998 regulation 36	ensure that a record in respect of any appliance or flue so checked is made and retained ensure that a record in respect of any appliance or flue so checked is made and retained Gas Safety (Installation and Use) Regulations 1998 regulation 36
GOV.UK F gas guidance	refrigerant recovery, leak inspection, repair or disposal records Record F gas in equipment you own or service F gas in refrigeration, air conditioning and fire protection systems	the technician or the servicing company Record F gas in equipment you own or service F gas in refrigeration, air conditioning and fire protection systems	not stated Not addressed in F gas in refrigeration, air conditioning and fire protection systems	Record and report F gas and equipment pre-charged with F gas Record and report F gas and equipment pre-charged with F gas F gas in refrigeration, air conditioning and fire protection systems
IRS record periods	payroll, tax or company accounting records Generally, you must keep your records that support an item of income, deduction or credit shown on your tax return until the period of limitations for that tax return runs out. How long should I keep records	not stated Not addressed in How long should I keep records	a fixed number of years Keep records for 3 years if situations (4), (5), and (6) below do not apply to you. How long should I keep records	The length of time you should keep a document depends on the action, expense, or event… The length of time you should keep a document depends on the action, expense, or event which the document records. How long should I keep records

Quoted wording for all 52 answers

29 CFR 516.2, 29 CFR 516.2 Employees subject to minimum wage or overtime provisions, read 2026-10-31, What record it requires: Every employer shall maintain and preserve payroll or other records containing the following information and data with respect to each employee
29 CFR 516.2, 29 CFR 516.2 Employees subject to minimum wage or overtime provisions, read 2026-10-31, Who must keep it: Every employer shall maintain and preserve payroll or other records
29 CFR 516.2, 29 CFR 516.2 Employees subject to minimum wage or overtime provisions, read 2026-10-31, How long it is kept: Not addressed: the text read on 2026-10-31 (5,430 characters) is silent on this.
29 CFR 516.2, 29 CFR 516.2 Employees subject to minimum wage or overtime provisions, read 2026-10-31, What the rule says, in its words: Every employer shall maintain and preserve payroll or other records containing the following information and data with respect to each employee to whom section 6 or both sections 6 and 7(a) of the Act apply:
40 CFR 82.155(c), 40 CFR 82.155 Safe disposal of small appliances, MVAC and MVAC-like appliances, read 2026-10-31, What record it requires: The final processor of a small appliance, MVAC, or MVAC-like appliance must keep a copy of all the signed statements or contracts obtained under paragraph (b)(2) of this section on site
40 CFR 82.155(c), 40 CFR 82.155 Safe disposal of small appliances, MVAC and MVAC-like appliances, read 2026-10-31, Who must keep it: Not addressed: the text read on 2026-10-31 (4,112 characters) is silent on this.
40 CFR 82.155(c), 40 CFR 82.155 Safe disposal of small appliances, MVAC and MVAC-like appliances, read 2026-10-31, How long it is kept: in hard copy or in electronic format, for three years.
40 CFR 82.155(c), 40 CFR 82.155 Safe disposal of small appliances, MVAC and MVAC-like appliances, read 2026-10-31, What the rule says, in its words: The final processor of a small appliance, MVAC, or MVAC-like appliance must keep a copy of all the signed statements or contracts obtained under paragraph (b)(2) of this section on site, in hard copy or in electronic format, for three years.
40 CFR 82.156(a)(3), 40 CFR 82.156 Proper evacuation of refrigerant from appliances, read 2026-10-08, What record it requires: technicians evacuating refrigerant from appliances with a full charge of more than 5 and less than 50 pounds of refrigerant for purposes of disposal of that appliance must keep records documenting the following for three years
40 CFR 82.156(a)(3), 40 CFR 82.156 Proper evacuation of refrigerant from appliances, read 2026-10-08, Who must keep it: technicians evacuating refrigerant from appliances with a full charge of more than 5 and less than 50 pounds of refrigerant for purposes of disposal of that appliance must keep records
40 CFR 82.156(a)(3), 40 CFR 82.156 Proper evacuation of refrigerant from appliances, read 2026-10-08, How long it is kept: must keep records documenting the following for three years
40 CFR 82.156(a)(3), 40 CFR 82.156 Proper evacuation of refrigerant from appliances, read 2026-10-08, What the rule says, in its words: As of January 1, 2018, technicians evacuating refrigerant from appliances with a full charge of more than 5 and less than 50 pounds of refrigerant for purposes of disposal of that appliance must keep records documenting the following for three years:
40 CFR 82.157(l), 40 CFR 82.157 Appliance maintenance and leak repair, read 2026-10-26, What record it requires: Owners or operators must keep records of leak inspections that include the date of inspection, the method(s) used to conduct the leak inspection
40 CFR 82.157(l), 40 CFR 82.157 Appliance maintenance and leak repair, read 2026-10-26, Who must keep it: Owners or operators must keep records of leak inspections
40 CFR 82.157(l), 40 CFR 82.157 Appliance maintenance and leak repair, read 2026-10-26, How long it is kept: All records identified in this paragraph must be kept for at least three years in electronic or paper format, unless otherwise specified.
40 CFR 82.157(l), 40 CFR 82.157 Appliance maintenance and leak repair, read 2026-10-26, What the rule says, in its words: Owners or operators must determine the full charge of all appliances with 50 or more pounds of refrigerant and maintain the following information for each appliance until three years after the appliance is retired:
40 CFR 82.161, 40 CFR 82.161 Technician certification, read 2026-10-31, What record it requires: Technicians certified under this section must keep a copy of their certificate at their place of business.
40 CFR 82.161, 40 CFR 82.161 Technician certification, read 2026-10-31, Who must keep it: Technicians must maintain a copy of their certificate until three years after no longer operating as a technician.
40 CFR 82.161, 40 CFR 82.161 Technician certification, read 2026-10-31, How long it is kept: Technicians must maintain a copy of their certificate until three years after no longer operating as a technician.
40 CFR 82.161, 40 CFR 82.161 Technician certification, read 2026-10-31, What the rule says, in its words: Technicians certified under this section must keep a copy of their certificate at their place of business.
40 CFR 84 subpart C, 40 CFR 84 subpart C Management of Regulated Substances, read 2026-10-31, What record it requires: Owners or operators must keep records of leak inspections that include the date of inspection, the method(s) used to conduct the leak inspection
40 CFR 84 subpart C, 40 CFR 84 subpart C Management of Regulated Substances, read 2026-10-31, Who must keep it: owners or operators must determine the full charge of all refrigerant-containing appliances with 15 or more pounds of refrigerant
40 CFR 84 subpart C, 40 CFR 84 subpart C Management of Regulated Substances, read 2026-10-31, How long it is kept: All records identified in this paragraph must be kept for at least three years in electronic or paper format, unless otherwise specified.
40 CFR 84 subpart C, 40 CFR 84 subpart C Management of Regulated Substances, read 2026-10-31, What the rule says, in its words: All records identified in this paragraph must be kept for at least three years in electronic or paper format, unless otherwise specified.
Companies Act accounting records (GOV.UK), Running a limited company: company and accounting records, read 2026-10-30, What record it requires: You must keep accounting records that include:
Companies Act accounting records (GOV.UK), Running a limited company: company and accounting records, read 2026-10-30, Who must keep it: You can be fined £3,000 by HMRC or disqualified as a company director if you do not keep accounting records.
Companies Act accounting records (GOV.UK), Running a limited company: company and accounting records, read 2026-10-30, How long it is kept: You must keep records for 6 years from the end of the last company financial year they relate to, or longer if:
Companies Act accounting records (GOV.UK), Running a limited company: company and accounting records, read 2026-10-30, What the rule says, in its words: You must keep records for 6 years from the end of the last company financial year they relate to, or longer if:
EPA leak repair requirements, EPA Stationary Refrigeration Leak Repair Requirements, read 2026-10-26, What record it requires: Owners or operators of appliances that exceed the trigger rate must conduct initial and follow-up verification tests at the conclusion of any repair efforts.
EPA leak repair requirements, EPA Stationary Refrigeration Leak Repair Requirements, read 2026-10-26, Who must keep it: Owners or operators of appliances that exceed the trigger rate must conduct initial and follow-up verification tests
EPA leak repair requirements, EPA Stationary Refrigeration Leak Repair Requirements, read 2026-10-26, How long it is kept: Not addressed: the text read on 2026-10-26 (8,020 characters) is silent on this.
EPA leak repair requirements, EPA Stationary Refrigeration Leak Repair Requirements, read 2026-10-26, What the rule says, in its words: Not addressed: the text read on 2026-10-26 (8,020 characters) is silent on this.
EPA Section 608 recordkeeping, EPA Recordkeeping and Reporting Requirements for Stationary Refrigeration, read 2026-10-24, What record it requires: Technicians disposing of appliances containing between 5 and 50 pounds of refrigerant must keep records of the disposal.
EPA Section 608 recordkeeping, EPA Recordkeeping and Reporting Requirements for Stationary Refrigeration, read 2026-10-24, Who must keep it: Technicians disposing of appliances containing between 5 and 50 pounds of refrigerant must keep records of the disposal.
EPA Section 608 recordkeeping, EPA Recordkeeping and Reporting Requirements for Stationary Refrigeration, read 2026-10-24, How long it is kept: Not addressed: the text read on 2026-10-24 (6,907 characters) is silent on this.
EPA Section 608 recordkeeping, EPA Recordkeeping and Reporting Requirements for Stationary Refrigeration, read 2026-10-24, What the rule says, in its words: These are typically field-installed appliances such as residential AC split systems.
F-gas Regulation article 6, Regulation (EU) No 517/2014 (as retained) article 6, read 2026-10-28, What record it requires: undertakings carrying out the activities referred to in point (e) of paragraph 1 for operators shall keep copies of the records referred to in paragraph 1 for at least five years.
F-gas Regulation article 6, Regulation (EU) No 517/2014 (as retained) article 6, read 2026-10-28, Who must keep it: undertakings carrying out the activities referred to in point (e) of paragraph 1 for operators shall keep copies of the records
F-gas Regulation article 6, Regulation (EU) No 517/2014 (as retained) article 6, read 2026-10-28, How long it is kept: the operators referred to in paragraph 1 shall keep the records referred to in that paragraph for at least five years;
F-gas Regulation article 6, Regulation (EU) No 517/2014 (as retained) article 6, read 2026-10-28, What the rule says, in its words: undertakings carrying out the activities referred to in point (e) of paragraph 1 for operators shall keep copies of the records referred to in paragraph 1 for at least five years.
Gas Safety Regulations 1998 reg 36, Gas Safety (Installation and Use) Regulations 1998 regulation 36, read 2026-10-31, What record it requires: ensure that a record in respect of any appliance or flue so checked is made and retained
Gas Safety Regulations 1998 reg 36, Gas Safety (Installation and Use) Regulations 1998 regulation 36, read 2026-10-31, Who must keep it: Not addressed: the text read on 2026-10-31 (14,404 characters) is silent on this.
Gas Safety Regulations 1998 reg 36, Gas Safety (Installation and Use) Regulations 1998 regulation 36, read 2026-10-31, How long it is kept: until there have been two further checks of the appliance or flue under this paragraph
Gas Safety Regulations 1998 reg 36, Gas Safety (Installation and Use) Regulations 1998 regulation 36, read 2026-10-31, What the rule says, in its words: ensure that a record in respect of any appliance or flue so checked is made and retained
GOV.UK F gas guidance, F gas in refrigeration, air conditioning and fire protection systems, read 2026-10-03, What record it requires: Record F gas in equipment you own or service
GOV.UK F gas guidance, F gas in refrigeration, air conditioning and fire protection systems, read 2026-10-03, Who must keep it: Record F gas in equipment you own or service
GOV.UK F gas guidance, F gas in refrigeration, air conditioning and fire protection systems, read 2026-10-03, How long it is kept: Not addressed: the text read on 2026-10-03 (24,090 characters) is silent on this.
GOV.UK F gas guidance, F gas in refrigeration, air conditioning and fire protection systems, read 2026-10-03, What the rule says, in its words: Record and report F gas and equipment pre-charged with F gas
IRS record periods, How long should I keep records, read 2026-10-31, What record it requires: Generally, you must keep your records that support an item of income, deduction or credit shown on your tax return until the period of limitations for that tax return runs out.
IRS record periods, How long should I keep records, read 2026-10-31, Who must keep it: Not addressed: the text read on 2026-10-31 (4,686 characters) is silent on this.
IRS record periods, How long should I keep records, read 2026-10-31, How long it is kept: Keep records for 3 years if situations (4), (5), and (6) below do not apply to you.
IRS record periods, How long should I keep records, read 2026-10-31, What the rule says, in its words: The length of time you should keep a document depends on the action, expense, or event which the document records.

Set aside after reading

1 named document fell outside what this board reads once we had read it; its reason follows. It is tallied, never scored as an answer.

Energy Performance of Buildings (England and Wales) Regulations 2012 regulation 11: the stored read of EPBR 2012 regulation 11 names no air conditioning inspection record in its text

The method in full

Each rule's own the regulators own texts: eCFR, EPA, legislation.gov.uk, GOV.UK, IRS were read through estate-fetch and stored whole (sha256 on every row).

For every text, four questions were answered from its own words: what record it requires, who must keep it, how long it is kept, what the rule says, in its words.

Every stated answer carries the sentence it rests on, checked against the stored text; 'not stated' means the text read does not address the question.

A rule with several texts reads 'varies' where they disagree.

13 rules, 13 texts.

Where we looked (14)

40 CFR 82.156 Proper evacuation of refrigerant from appliances (cited for reporting; the publisher's own the regulators own texts: eCFR, EPA, legislation.gov.uk, GOV.UK, IRS)
40 CFR 82.157 Appliance maintenance and leak repair (cited for reporting; the publisher's own the regulators own texts: eCFR, EPA, legislation.gov.uk, GOV.UK, IRS)
40 CFR 82.155 Safe disposal of small appliances, MVAC and MVAC-like appliances (cited for reporting; the publisher's own the regulators own texts: eCFR, EPA, legislation.gov.uk, GOV.UK, IRS)
40 CFR 82.161 Technician certification (cited for reporting; the publisher's own the regulators own texts: eCFR, EPA, legislation.gov.uk, GOV.UK, IRS)
40 CFR 84 subpart C Management of Regulated Substances (cited for reporting; the publisher's own the regulators own texts: eCFR, EPA, legislation.gov.uk, GOV.UK, IRS)
EPA Stationary Refrigeration Leak Repair Requirements (cited for reporting; the publisher's own the regulators own texts: eCFR, EPA, legislation.gov.uk, GOV.UK, IRS)
EPA Recordkeeping and Reporting Requirements for Stationary Refrigeration (cited for reporting; the publisher's own the regulators own texts: eCFR, EPA, legislation.gov.uk, GOV.UK, IRS)
Regulation (EU) No 517/2014 (as retained) article 6 Record keeping (cited for reporting; the publisher's own the regulators own texts: eCFR, EPA, legislation.gov.uk, GOV.UK, IRS)
GOV.UK F gas in refrigeration, air conditioning and fire protection systems (cited for reporting; the publisher's own the regulators own texts: eCFR, EPA, legislation.gov.uk, GOV.UK, IRS)
Gas Safety (Installation and Use) Regulations 1998 regulation 36 (cited for reporting; the publisher's own the regulators own texts: eCFR, EPA, legislation.gov.uk, GOV.UK, IRS)
Energy Performance of Buildings (England and Wales) Regulations 2012 regulation 11 (read, set aside)
29 CFR 516.2 Employees subject to minimum wage or overtime provisions (cited for reporting; the publisher's own the regulators own texts: eCFR, EPA, legislation.gov.uk, GOV.UK, IRS)
GOV.UK Running a limited company: company and accounting records (cited for reporting; the publisher's own the regulators own texts: eCFR, EPA, legislation.gov.uk, GOV.UK, IRS)
IRS How long should I keep records (cited for reporting; the publisher's own the regulators own texts: eCFR, EPA, legislation.gov.uk, GOV.UK, IRS)

Cite it or embed it

8 of 13 record-keeping rules read for HVAC work set a fixed number of years, newest read 31 October 2026.

What record it requires, by rule: refrigerant recovery, leak inspection, repair or disposal records 8 of 13, payroll, tax or company accounting records 3 of 13, gas appliance safety check records 1 of 13, technician certification records 1 of 13 (13 rules, read 31 October 2026).

Who must keep it, by rule: the technician or the servicing company 5 of 13, not stated 3 of 13, the owner or operator of the equipment or building 3 of 13, the employer or the company itself 2 of 13 (13 rules, read 31 October 2026).

How long it is kept, by rule: a fixed number of years 8 of 13, not stated 4 of 13, until the next check, or the life of the equipment 1 of 13 (13 rules, read 31 October 2026).

What the rule says, in its words, by rule: stated 12 of 13, not stated 1 of 13 (13 rules, read 31 October 2026).

Citation: "The records an HVAC company must already keep", updated 2026-10-31, https://sellhvacdatatoai.com/datasets/hvac-refrigerant-records/.

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8 of 13 record-keeping rules read for HVAC work set a fixed number of years, newest read 31 October 2026.

The records an HVAC company must already keep, sellhvacdatatoai.com

<figure style="margin:0;padding:16px;border:1px solid #d0d0d0;background:#ffffff"><blockquote style="margin:0 0 8px;background:#ffffff">8 of 13 record-keeping rules read for HVAC work set a fixed number of years, newest read 31 October 2026.</blockquote><figcaption style="background:#ffffff"><a href="https://sellhvacdatatoai.com/datasets/hvac-refrigerant-records/" style="background:#ffffff">The records an HVAC company must already keep, sellhvacdatatoai.com</a></figcaption></figure>

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